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Provincial Offences Court (POA)/Small Claims Court (SCC) Clerk

Provincial Offences Court (POA)/Small Claims Court (SCC) Clerk

Competition Number 
CMGR-12-18
Department 
City Manager's Office
Posting Category 
Open
Division 
City Solicitor & Corporate Counsel
Job Type 
Full-Time
Number of Positions 
1
Affiliation 
Non-Union
Site 
..
Location 
CA-ON-Thunder Bay
Min 
CAD $50,246.89/Yr.
Max 
CAD $57,098.73/Yr.
Pay Band 
5
Posted Date 
6/8/2018
Post End Date 
6/22/2018
Effective Date 
1/4/2005
Supersedes Date 
New

More information about this job

General Information:

 

As an equal opportunity employer, the City of Thunder Bay encourages applications from Aboriginal peoples, persons with disabilities, members of visible minority groups and women.

 

Reasonable accommodations are available upon request for all parts of the recruitment process.

 

Application forms must reference the competition number and be submitted to Human Resources.

 

Job Description

POSITION SUMMARY: Under the general supervision of the Prosecutor – Court Services, is responsible for the administrative services in relation to municipal prosecutions in Provincial Offences Court (POA) and claims in Small Claims Court (SCC) within the Office of the City Solicitor and Corporate Counsel Department.

 

MAJOR RESPONSIBILITIES:

  1. Assembles, prepares and files materials with the respective courts.
  2. Prepares and provides all disclosure, which includes preparing packages and redacting where appropriate.
  3. Organizes briefs and corresponding dockets in advance of court appearances. Checks both initial and completed dockets from Integrated Court Offences Network (ICON) program to ensure correctness and that all information is available for the court.
  4. Obtains additional evidence from police or by-law enforcement officers.
  5. Provides quality customer service in either responding to telephone, email, mail and walk-in inquiries, and responding to or redirecting the inquirer, and notifying witnesses of the status of the POA charges.
  6. Participates in the development of a records management and file retrieval system and procedures for maintaining database.
  7. Collects, reviews, categorizes, organizes and collates information including confidential electronic records.
  8. Maintains an efficient, specific filing information retrieval system, updates databases, and provides reports as required.
  9. Processes, updates, and retrieves information through the Integrated Court Offences Network (ICON) program, based on decision reached in the courts or for enquiries by the defendants and their agents.
  10. Provides confidential administrative support, including but not limited to, opening and distributing mail; keying reports, memos, and letters; proofreading and editing; photocopying and collating; conducting research; maintaining calendars; processing forms; ordering office supplies etc.
  11. Performs tasks on various legal files at the direction of the Prosecutor – Court Services and the City Solicitor, when required.
  12. Performs other related duties, as assigned.

QUALIFICATIONS:

 

Education/Experience:

  • Secondary school graduation and two years’ previous related court and/or legal experience

Skills/Abilities:

  • Knowledge of the Provincial Offences Court (POA) and Small Claims Court (SCC)
  • Ability to communicate effectively and concisely, both orally and in writing
  • Ability to establish and maintain effective working relations with superiors, co-workers, and client departments
  • Ability to identify, understand, and manage client department expectations
  • Ability to exercise independent judgment when dealing with confidential or sensitive issues
  • Strong project/time management, analytical/critical thinking, problem-solving, and decision-making skills
  • Intermediate skill level in keyboarding, word processing, and spreadsheet software and must possess basic on-line data entry skills
  • Self-starter with proven organizational skills and the ability to multi-task

Assets:

  • Legal administration/law clerk or legal secretarial diploma
  • Experience in Provincial Offences Court (POA) and/or Small Claims Court (SCC)
  • Experience with SAP, ICON
  • Knowledge of functions and services provided by City departments, outside boards, and agencies

CONDITIONS OF EMPLOYMENT:

  • Must take an Oath of Secrecy
  • Must undergo a successful police records check, Type 1