City of Thunder Bay

  • Student - Accounting & Administrative Clerk

    Job Post Information* : Posted Date 1 month ago(12/14/2018 12:01 AM)
    Competition Number
    Infrastructure & Operations
    Posting Category
    Central Support
    Job Type
    Number of Positions
    CUPE Local 87
    CA-ON-Thunder Bay
    CAD $0.00/Hr.
    CAD $0.00/Hr.
    Pay Band
    Post End Date
    Effective Date
    Supersedes Date
  • General Information:


    As an equal opportunity employer, the City of Thunder Bay encourages applications from Aboriginal peoples, persons with disabilities, members of visible minority groups and women.


    ONTARIO HUMAN RIGHTS CODE:  It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression.  Therefore, a resume submitted to the City must not include references to any of the above characteristics.  Do not include: 

    • Photos
    • Any certificates that have photo identification
    • Driver’s licences
    • Police records checks

    Note: The above documentation will be requested by the Human Resources & Corporate Safety Division should you be the successful applicant.  If a Criminal Record Check is required it will be requested by Human Resources should you be the successful applicant.  Please do not submit your Criminal Record Check with your application.


    ACCOMMODATION:  Reasonable accommodations are available upon request for all parts of the recruitment process.


    Application forms must reference the competition number and be submitted to Human Resources.


    If you are offered a position as a summer student, you will be required to show proof of completing a full-time academic year (September to April) in 2018/2019 at a school, college, university or other educational institution. You may also be required to show proof of validity of my driver’s licence, professional licences, and/or education when such certification constitutes a job requirement or corporate program requirement.






    Job Description

    Position Summary:

    Under the direct supervision of the Supervisor – Financial Services performs accounting functions, customer service delivery, records management activities, and administrative functions, including, but not limited to, the following:


    Major Responsibilities:

    1. Prepares and maintains records related to infrastructure
    2. Prepares purchase requisitions, goods receipts, purchase orders and processes vendor payments
    3. Performs customer service activities and takes appropriate action for resolution including dispatch
    4. Records requests and resolutions according to Departmental policies and procedures
    5. Performs work order management activities resulting in preventive maintenance & repair schedules
    6. Processes invoices for internal and external services
    7. Monitors and analyzes postings in capital and operating budgets for accuracy and takes corrective action
    8. Audits transactions for credit card expenses
    9. Performs records management activities & manual & computerized filing
    10. Gathers, reviews & analyzes data for preparation of statistical & information reports
    11. Performs administrative functions and stenographic duties including typing, reception, mail, and office supply maintenance
    12. Performs such other related duties as may be assigned




    Secondary school graduation, together with post-secondary courses in accounting; or a recognized bookkeeping course together with one year of office experience; or an equivalent combination of education and experience


    Skills & Abilities:

    Must be at a basic level in keyboard, word processing and spreadsheets

    Must have good customer service and communication skills

    Must be courteous and tactful in dealing with the public







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